Terms and Conditions for Employee Information and Payroll Processing

Effective Date: 01 /01 /2026

Company Name: R. Olson Construction

Acceptance of Terms

By submitting your personal information through our employment forms, onboarding documents, or payroll systems, you agree to these Terms and Conditions.

Purpose of Information Collection

  1. Employee onboarding and recordkeeping

  2. Wage calculation and payment processing

  3. Tax reporting and compliance with federal, state, and local laws

  4. Administration of benefits (if applicable)

Information Collected

  1. Full legal name, address, phone number, and email

  2. Social Security Number or Tax Identification Number

  3. Date of birth

  4. Employment eligibility documentation (e.g., I-9 information)

  5. Payroll and compensation details (pay rate, hours worked, deductions)

  6. Banking information for direct deposit

  7. Emergency contact information

Use of Information

  1. Processing payroll and issuing payments

  2. Withholding and remitting taxes

    Maintaining employment records

  3. Complying with legal obligations and audits

  4. Communicating payroll-related matters

Authorization and Consent

  1. Certify that all information submitted is accurate and complete

  2. Authorize R. Olson Construction to use your information for payroll and employment-related purposes

  3. Authorize the Company to share necessary information with payroll processors, financial institutions, and government agencies as required

Direct Deposit Authorization

  1. Deposit wages into the bank account(s) you provide

  2. Correct any errors by adjusting future deposits or withdrawals as permitted by law

Data Sharing

  1. Accounting and financial institutions

  2. Government agencies (e.g., IRS, state tax authorities)

  3. Benefit administrators (if applicable)

Data Security

The Company takes reasonable measures to protect your personal and financial information. However, no system is completely secure, and you acknowledge this risk.

Employee Responsibilities

  1. Provide accurate and current information

  2. Promptly update any changes (address, banking info, tax status, etc.)

  3. Review pay statements and report discrepancies in a timely manner

Record Retention

Employee payroll and personal information will be retained in accordance with applicable laws and business needs.

Limitation of Liability

  1. Incorrect information provided by the employee

  2. Delays caused by financial institutions or third-party processors

  3. Events outside the Company's reasonable control

Changes to Terms

The Company reserves the right to update these Terms and Conditions at any time. Updated versions will be provided or made available to employees.

Contact Information

R. Olson Construction

1 70 N. Garden Ave. Roselle, IL 601 72 hiring@r-olson.com

(630) 894-2820

Acknowledgment

By submitting your information and/or accepting employment, you acknowledge that you have read, understand, and agree to these Terms and Conditions.